Privacy Policy

PRIVACY POLICY AND COOKIES

At LW Theatres, we’re committed to giving our customers the best experience possible. Mostly that means providing you with an incredible time at our venues, other times, it’ll be something equally as important, but much less fun – such as this. We are talking about protecting the data of our customers. Not the most exciting topic we know, but the security of your data is as important to us as it is to you. All our LW Theatres team are customers too – so you can rest easy knowing we’re one of you. We are committed to protecting your privacy and will take all steps necessary to comply with our legal obligations when using your personal data. This Privacy Policy explains how we fulfil this commitment, so please read this carefully.

When we talk about LW Theatres we mean LW Theatres Group Limited, registered number 03987955, of 65 Drury Lane, London, WC2B 5SP (“us”, “we”, “our”). LW Theatres owns and operates the www.lwtheatres.co.uk website and the separate websites (or dedicated webpages) of each of our theatres (Adelphi Theatre, Cambridge Theatre, His Majesty’s Theatre, The London Palladium, Gillian Lynne Theatre, and Theatre Royal Drury Lane). When you interact with us through our website, in our theatres, or via the website of any of our subsidiary companies you may provide to us, or we may collect, certain information from which you are personally identifiable (which is referred to as personal data).  

For the purposes of the data protection laws, we are the “data controller”, meaning that we are responsible for deciding how your personal data is used and more importantly, for keeping your data safe and only using it for legitimate purposes.  

What this policy explains

What data we collect about you
Why we use your data and our legal grounds for doing so
Who we share your data with
Whether we send your data outside of the UK
LW Theatres marketing communications and how to opt-out
When and why you might see adverts for LW Theatres online
How we keep your data safe
Third party websites
How long we store your data
Your rights and how to exercise them
Changes to our policy
How to contact us

What data do we collect about you?

We have set out below the different types of personal data that you provide directly to us, or which we collect from you when we interact. We also wanted to let you know why we use this data and the different legal grounds which allow us to do so.  You don’t have to give us any of this data but if you don’t, you may not be able to buy tickets and you are unlikely to receive our optimal overall customer experience.  But that is your choice – and we respect that.

You may provide us with the following types of personal data when you directly interact with us (through our websites, in person at our theatres or otherwise):

  • Contact – first name, surname, gender, DOB, account log-in information, country of residence, email address, telephone numbers and address
  • Financial –billing address, purchase information, payment history
  • Profile – your preferences for marketing, other website preferences, your contact history and feedback on your LW Theatres experiences through reviews surveys
  • Social – if you choose to use the free wifi service in one of our venues we will open an LW Theatres account for you. Your Facebook account details may be passed through to us if you choose this way of signing in.  We will use your contact information used for the relevant account to help populate your registration page and create your account, as well as using your page likes to find shows that are relevant for you.
  • Health – If you have accessibility requirements, we want to make sure you have the best experience when attending our venues. To do this, we need to collect details of your access requirements. We only do this once, with your requirements then on record for the next time you come back to purchase an accessible ticket. We may also collect health data if you are involved in an accident when visiting our venues. This will only be with your consent and may be anonymised if you do not wish to provide your personal details.

We may also collect the following types of personal data from you when you use our websites (using Cookies or other tracking technologies):

  • Technical – browser type, device information, IP address, hardware type, network and software identifiers, operating system and system configuration
  • Usage – information about how you use our websites, including time spent on page, click-throughs, download errors, browsing patterns

Why do we use your data and what are our legal grounds?

The table below sets out how we use your personal data and our lawful basis for doing so. In addition to these purposes, please note that we also anonymise and aggregate personal data (so that it does not personally identify you) and use it for testing our internal systems, carrying out research and general customer data analysis. Because this is not personally identifiable, we can use this for any purposes.

Reasons why we use the data WHAT DATA LEGAL GROUND FOR USING THE DATA
Register you as a LW Theatres customer and enable you to log-in once you have registered and provide you with WiFi in our venues Contact, Profile, Social Perform our contract with you Necessary for our legitimate interests (to make your purchase experience more user friendly)
To enable you to put tickets and other products in your basket and save for later Contact, Social, Technical, Usage Same as above
Process payments for tickets and other products which you make through our websites and to action refunds Contact, Financial Perform our contract with you
Deliver your tickets and other products Contact Same as above
Send you service messages by email, including ticket receipts, show information and updates on your order of other products Contact Same as above
Notify you of changes to our Privacy Policy, our Terms and Conditions or other changes to our services or products Contact Performance of a contract with you. Necessary to comply with a legal obligation
For internal administration, record keeping, data analysis and data verification purposes All Perform our contract with you. Comply with our legal obligations. Necessary for our legitimate interests (to effectively operate our business and perform our services)
Providing customer support, including answering your questions which may involve contacting you by post, e-mail or phone All Performance of a contract with you. Necessary for our legitimate interests (to ensure our customers are informed and satisfied with our services)
To understand who is buying our tickets and other products Contact Necessary for our legitimate interests (to develop our business and understand our customer base to inform our marketing strategy)
Sending you information about events experiences offers and services Contact, Profile We only do this if we have your consent
Improve and personalise your user experience by delivering more relevant LW Theatres content and advertising whilst you browse and to remember your preferences Contact, Profile, Social Technical, Usage Necessary for our legitimate interests (to develop our business, improve our user experience and inform our marketing strategy)
Administer our websites, including website trouble shooting, testing and analysis and to enable you to participate in interactive features of our websites All Performance of a contract with you. Necessary for our legitimate interests (to ensure that our websites are fully functional and operating in the most effective way for you)
Enable you to participate in a competition or prize draw Contact Perform our contract with you
Give you the opportunity to provide feedback to LW Theatres through reviews and surveys Contact, Profile, Technical, Usage Necessary for our legitimate interests (to develop our business, promote new products and services, obtain feedback from customers to improve our services)
Verify your identity and detect fraud and security issues All Necessary for our legitimate interests (to prevent and detect fraud, security incidents and criminal activity)
To meet your requirements for accessing our venues. Contact, Health We only do this if we have your consent.
To investigate accidents or incidents that occur on our premises. Contact, Health Necessary for our legitimate interests (to investigate accidents and incidents to comply with our health and safety responsibilities)

 

Sharing your data

Importantly, we do not pass your personal data to any third parties for the purpose of third party marketing. If in the future we want to do this, we will only do so if you have consented.

However, we do need to share your data with the following third parties as an essential part of being able to provide our services to you (in accordance with the purposes set out above). In each case, we will only ever share the minimum amount of information required, and ensure that the relevant third parties are subject to suitable obligations in respect of confidentiality and security:

  • Companies which are within the same corporate group as LW Theatres, who are responsible for managing different aspects of our service delivery e.g. ticket delivery
  • Payment service providers and our delivery companies
  • Our Event Partners (producers, promoters, venue owners and organisers of shows) for the purposes of the Event Partners or us sending you information about the show and for health and safety or operational reasons when you have purchased tickets from us for a show that is in the venue of a third party 
  • Our professional service providers, such as marketing agencies, advertising partners (for analytical purposes), website hosts, IT support, ticketing software and services providers, venue service providers and our professional advisors 
  • Data analysis and verification service providers and third parties providing services such as WiFi, security, CCTV in our theatres 
  • Credit reference agencies, law enforcement and fraud prevention agencies, so we can help tackle fraud 
  • Companies approved by you, such as social media sites (if you choose to link your accounts to us)
  • Printing and fulfilment or merchandise companies for the purpose of delivering you any items you may have ordered from us, such as physical gift vouchers, merchandise or souvenir tickets

In addition to the above, we may also need to share your personal data with third parties if we are legally obliged to. 

Do we send your data outside of the UK?

We may send your data outside the UK. Whenever we transfer your personal data out of the UK, we will ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
  • Where we use certain service providers, we may stipulate that they use specific or standard contractual clauses which give personal data a level of protection which is essentially equivalent to the protection it has under the UK data protection regime (and, if necessary, put in place additional measures).

Please Contact Us if you want further information on the specific mechanisms used by us when transferring your personal data out of the UK.

Marketing messages and opt-ing out

If you have consented, we’ll send you marketing messages by email, SMS and/or post to keep you aware of what we’re up to and tell you about future shows we think will be relevant to you or other services and promotions. If you change your mind, you can opt-out of receiving marketing at any time either by using the opt-out function detailed in the communication, or contacting us (by email: customer.relations@lwtheatres.co.uk or by phone: 0203 925 2998). Once you do this, we will update your profile to ensure that you don’t receive further marketing messages. Please note, it might take a few days for all our systems to be updated, so you might get messages from us while we process your request.

Even if you opt-out we may still need to send you service notifications by email, such as advising you of our updated Privacy Policy or notifications about a performance you are due to attend such as ticket updates or where you have expressed an interest in an activity at LW Theatres, such as a new show.

We do not currently pass your data onto any third parties for marketing purposes, unless you have explicitly asked us to do so. However, if we ever wish to do so in the future we will always get your consent. You can then opt-out from any third party marketing at anytime following the same process as above.

Seeing adverts for LW Theatres elsewhere on the web

If you have given the appropriate consent, LW Theatres targets banners and ads to you when you have left our websites and are on other websites and apps. We do this using a variety of digital marketing networks and ad exchanges, and we use a range of advertising technologies like pixels, ad tags, and cookies, as well as specific services offered by some sites and social networks, such as Facebook’s Custom Audience service.

The banners and ads you see will be based on information we hold about you, or your previous use of LW Theatres (for example, tickets you forgot to buy last time you were on the relevant website, or from reading a synopsis of a new show) or simply from LW Theatres banners or ads you have previously clicked on.

For more information, please read our Cookies Policy below.

How we keep your data secure?

We implement industry standard security processes to ensure your data is kept safe and secure and to prevent unauthorised access or use or loss of your data. We also make sure that when we are required to share your data with third parties, they are subject to suitable confidentiality and security standards.

Despite these measures, the transmission of data via the internet is not completely secure. As such, we cannot guarantee that information transmitted to us via the internet will be completely secure and any transmission is at your own risk.

Links to third party websites

Our websites have links to third party websites. Once you have used these links to leave our websites we have no control over these third party websites and are not responsible for the protection of any information which you provide whilst visiting these sites. You should exercise caution and examine the privacy policies and terms of use applicable to the web sites in question.

How long do we store your data?

We will store your data for as long as you have an active LW Theatres account, or as long as is needed to be able to provide the services to you and/or where you are still happy to hear from us about our latest news, products and services.

After this, we may still need to keep hold of your data if there is a legal reason for doing so (such as for tax or other financial reasons (such as being able to deal with chargebacks), where we need to resolve any disputes with you, or where we need to enforce our terms and conditions).In such circumstances, we will only retain the amount of data strictly necessary for these reasons and otherwise, will remove your data from our systems.

Your rights…

You have various rights under GDPR which entitle you, in certain situations, to:

  • ask us for a copy of the personal data we hold about you;
  • correct or update your personal data, which you can do yourself by logging into your account or if you would prefer, please contact us and we can assist;
  • request that we delete your personal data;
  • object to the handling of your personal data where we are relying on a legitimate interest (as set out in the above table);
  • restrict the processing of your personal data;
  • request the transfer of your personal data (or some of it) to a third party service provider; or
  • where you have provided your consent for something, in certain circumstances, you may withdraw this consent (but note that we may continue to use your personal data if we have legal grounds for doing so).

And how to exercise them….

Please Contact Us if you would like to exercise your rights, which you can do for free. The only time we may be allowed to charge a reasonable fee is where your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. Otherwise, we will always respond within one month (unless there is a legal reason to take longer).

We may also need to ask you to confirm your identity before we proceed with your request if it is not clear who is making the request.

If you are concerned about the way we are handling your personal data you may also contact the ICO (Information Commissioner’s Office). However, where possible, we would really appreciate the opportunity to help with your concern in the first instance.

Changes to this policy

We may change this policy from time to time, to reflect how we are handling your data and will upload these updates onto our websites. If we make significant changes, we will make sure these are notified to you by email or other suitable method so that you are able to review the changes before you continue to use our services.

How to contact us

If you would like to discuss anything in this policy, want to exercise your rights or have any issues with the way we are handling your data, please:

Email us: dataprotection@lwtheatres.co.uk

Contact Customer Services

Write to us at: LW Theatres, 65 Drury Lane, London, WC2B 5SP

COOKIES POLICY

The lwtheatres.co.uk website (operated by LW Theatres Group Limited, registered number 03987955, of 65 Drury Lane, London, WC2B 5SP – “LW Theatres”, “we”, “us” or “our”) uses tracking technologies including cookies. These distinguish you from other users of our website and may: 1) be fundamental to the running of our website; 2) help the website to perform effectively; 3) allow us to deliver a more personalised browsing experience; 4) keep you interested in LW Theatres, even after you have left our website; 5) enable us to understand our customers’ browsing behaviour; and/or 6) allow us to improve our website.

What are cookies and tracking technologies?

These enable us and trusted third parties (details provided below) to store information on your device/browser to enable us (or them) to identify you and monitor certain activities, for the purposes set out in this policy.

These technologies may be: 1) “session cookies” – expiring at the end of your browser session (allowing us to link your activities during that session); 2) “persistent cookies” – staying on your browser/device after you have finished browsing, enabling us to remember your preferences for the next time you visit. These will either expire after the particular period set by that cookie or will need to be deleted manually; 3) be set by us; or 4) be set by third parties.

Importantly, we will not use any cookies or similar technologies (or permit any third parties to place these on our website) which are not strictly necessary for the operation of the website, without first getting your consent. You can change your mind at anytime about any cookies or similar technologies – please read the “How to block these cookies/tracking technologies” section below to understand how.

Please note that third parties who place cookies on our website will have their own terms and conditions and privacy policies, so we recommend you read these carefully. 

What cookies/tracking technologies do we use?

Type Purpose
Strictly necessary These are essential for the operation of our website. They include, for example, cookies that enable you to log into your account and use our shopping basket when you wish to purchase tickets.
Analytical/performance These allow us to recognise and count the number of website visitors and to understand browsing patterns (e.g. how long you spend on pages, whether you experience download or other errors, what pages you are interested in etc). This helps us to operate our website more effectively, understand our customers better, to enable us to continually improve our services.
Functionality These recognise you when you return to our website. This enables us to personalise your browsing experience by tailoring the content you see, greeting you personally without you needing to input your details each time and to remember your preferences.
Targeting These record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.
Re-targeting These record the same types of information as above but display LW Theatres advertising once you have left the LW Theatres website.

 

 

 

 

 

 

Third Party Cookies

Name Type Purpose/other information
bidswitch.net,
doubleclick.net		 Strictly Necessary These cookies register whether or not the user has consented to the use of cookies.
Google Analytics,
a web analytics service
provided by Google, Inc.		 Analytical/performance Google Analytics sets a cookie in order to evaluate your use of our website and compile reports for us
on your activity.
Google stores the information collected by the cookie on servers in the United States.Google may also transfer this information to third parties where required to do so by law,
or where such third parties process the information on Google’s behalf.Google will not associate your IP address with any other data held by Google.

Please read https://policies.google.com/privacy?hl=en to understand how to reject this cookietypekit.netAnalytical/performanceUsed on the site to produce anonymous statistical data on how the visitor used the website.Yahoo.com, bidswitch.net, tapad.com, adsrvr.orgAnalytical/performanceUsed to engage visitors that are likely to convert to customers based on the visitor’s on line behaviour across websites.facebook.comFunctionalityUsed by Facebook to register impressions on pages with the Facebook log in button.addthis.comFunctionality

AddThis is a third party service that allows you to share content from our site via social media.

These cookies are required to allows the service to operate.

Google AdWords, an advertising service provided by Google, Inc, doubleclick.net, an advertising platform provided by Google, Inc, facebook.com, krxd.net, acxiomapac.com, adnxs.com, spotxchange.com, rqtrk.eu, rubiconproject.com, rfihub.com, rlcdn.com, pubmatic.com, eyeota.net, casalemedia.com, demdex.net, media.net, ru4.com, everesttech.net, openx.net, serving-sys.com, bluekai.com, taboola.com, mid.rkdms.com, soma.smaato.net, addthis.com, gssprt.jp, w55c.net, openx.netTargetingUsed by advertising platforms to engage visitors that are likely to convert to customers based on the visitor’s online behaviour across websites. These advertisers may aggregate data from other third party sources to make advertising more relevant to you. Where possible, this data is anonymised, but based on your agreements with specific third parties, personal data may be enhanced.Google AdWords, an advertising service provided by Google, Inc, doubleclick.net, an advertising platform provided by Google, Inc, facebook.com, krxd.net, acxiomapac.com, adnxs.com, spotxchange.com, rqtrk.eu, rubiconproject.com, rfihub.com, rlcdn.com, pubmatic.com, eyeota.net, casalemedia.com, demdex.net, media.net, ru4.com,  everesttech.net, openx.net, servingsys.com, bluekai.com, taboola.com, mid.rkdms.com, soma.smaato.net, addthis.com, gssprt.jp, w55c.net, openx.netRetargetingUsed by advertising platforms to re-engage visitors that are likely to convert to customers based on the visitor’s online behaviour across websites. These advertisers may aggregate data from other third party sources to make advertising more relevant to you.
Where possible, this data is anonymised, but based on your agreements with specific third parties, personal data may be enhanced.

How to block these cookies/tracking technologies

You can manage your settings and block cookies/tracking technologies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including strictly necessary cookies) you may not be able to access all or parts of our website.

Last Updated – 31 October 2024